4-H Data Systems Analyst 3 - Davis, CA, Job ID 82838

University of California Agriculture and Natural Resources

Job Description

Position Summary:

Under the direction and supervision of the Statewide 4-H Director, the 4-H Data Systems Analyst applies advanced analytical concepts, organizational objectives, and database integration principles to assist with the management and development of the statewide 4-H enrollment and reporting system. This role involves analyzing extensive and multi-layered processes and problems; developing identified online system needs and solutions; collaborating to ensure all new and updated enrollment system processes will improve efficiency of the University of California 4-H (CA 4-H) Youth Development Program's enrollment system.

The incumbent provides subject-matter expertise to inform enrollment system design, data integrity, reporting, training, and compliance across related platforms used in CA 4-H. This includes serving as the primary liaison with vendors, county offices, statewide staff, and external partners to ensure the enrollment system and related tools meet program, policy, and compliance requirements.

The position is responsible for designing data methodologies, developing statewide enrollment reporting frameworks, and analyzing program participation trends to inform organizational decision-making. The analyst also leads requirements gathering and analysis to translate statewide operational, programmatic, and policy needs into technical specifications.

The 4-H Data Systems Analyst participates in the development of enrollment system training, resources, and system enhancements. The role requires the ability to manage multiple, high-level projects, anticipate and adapt to organizational needs, and deliver innovative, data-driven solutions that increase efficiency, compliance, and program effectiveness across CA 4-H. This position independently applies advanced data systems concepts to resolve complex issues and shape statewide system functions. The position also collaborates with the 4-H Policy Analyst to ensure that all applicable UC, state, federal, and 4-H policy changes are integrated into the enrollment system. The 4-H Data Analyst also collaborates on policy-based issues impacting the UC 4-H enrollment system, UC ANR digital enterprise system, and the national 4-H network for data management and enrollment reporting.

This position is a career appointment that is 100% fixed.

The home department is CA 4-H. While this position normally is based in Davis, CA, this position is eligible for hybrid flexible work arrangements for applicants living in the State of California at this time. Please note that hybrid flexible work arrangements are subject to change by the University.

Pay Scale: $84,100.00/year to $119,400.00year

Job Posting Close Date:
This job is open until filled. The first application review date will be 12/16/2025.

Key Responsibilities:

40%

Statewide Data System Coordination and Support:

• Provides strategic oversight and management of the statewide 4-H enrollment database and related systems, ensuring data integrity, compliance, and security.
  
• Participates in the design and oversees implementation of system features, integrations, and workflows to increase efficiency and effectiveness of program operations.
  
• Assists with the development of statewide methodologies for extracting, validating, and reporting data, ensuring alignment with UC, state, and federal reporting requirements.
  
• Serves as primary liaison to vendors and developers, advocating California's system needs and ensuring successful system enhancements and problem resolution.
  
• Ensures consistent application of data governance and quality assurance practices across all statewide enrollment data workflows.
  
• Collaborates with Statewide 4-H Director, 4-H Policy Analyst and others to anticipate and interpret applicable policy changes (UC, state, federal and 4-H) and integrates them into enrollment system design and user processes.
  

20%

Data Analysis, Reporting, and Policy Support:

• Designs and delivers advanced reporting dashboards, data visualizations, and analyses to support statewide monitoring, compliance, and decision-making.
  
• Conducts complex analyses of program participation and system usage, identifying trends, gaps, and opportunities to inform leadership decisions.
  
• Leads requirements gathering and analysis to translate statewide operational, programmatic, and policy needs into technical specifications and system configurations.
  
• Serves as subject matter expert in translating program and policy requirements into actionable enrollment system processes.
  

30%

Training, Communication, & Statewide Support:

• Assists with the design and implementation of statewide training programs, guidance materials, and communication strategies for all 4-H data system users, including county staff, volunteers, and families.
  
• Delivers advanced, multi-platform trainings (virtual and in-person), ensuring consistent statewide understanding and compliance.
  
• Coaches and advises county-level staff on complex system and policy questions, providing advanced-level troubleshooting and guidance.
  
• Represents California 4-H in national peer groups and committees related to enrollment and data systems, sharing best practices and advocating for program needs.
  

10%

Additional Systems & Financial Reporting System:

• Provides secondary technical support for additional online 4-H systems, including the statewide financial reporting platform, as needed.
  
• Advises on future CA 4-H enrollment system technology adoption, integration, and system expansion opportunities to strengthen program operations. Review enrollment system functions for increased efficiencies in enrollment procedures and overall data collection and use.
  
• Provides subject-matter expertise to evaluate system functionality and recommend improvements to support statewide operational efficiency.
  

Requirements:

• Bachelor's degree in a related field and extensive professional experience in data systems management, reporting, and analysis, or equivalent combination of education and experience
• Demonstrated expertise in database design, system implementation, and data security/integrity practices, including handling complex and sensitive data.
• Thorough knowledge of data visualization and reporting tools; ability to design dashboards and decision-support tools for executive audiences.
• Strong analytical, problem-solving, collaboration, and decision-making skills; ability to independently as well as collaboratively resolve highly complex issues requiring evaluation of multiple factors.
• Excellent written and verbal communication skills; ability to communicate technical concepts to diverse audiences.
• Ability to anticipate organizational needs, translate policy into operational procedures, and recommend strategic improvements.
• Demonstrate strong proficiency using Microsoft Office, Zoom, Google Workspace applications, Box, and similar collaboration and communication software tools.

Preferred Skills:

• Master's degree in a related field and significant professional experience in data systems management, reporting, and analysis, and/or equivalent combination of education and experience.
• Knowledge of Cooperative Extension.
  
• 4-H knowledge of program delivery, including delivery modes.
  
• Experience managing vendor relationships and system development projects.
  
• Coding knowledge and experience
  
• Fluency in Spanish
  

Special Conditions of Employment:

• Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies.
• Travel including travel outside normal business hours may be requested.
• The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities.
• As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.
• As a condition of employment, you will be required to comply with the University of California https://apptrkr.com/get_redirect.php?id=7123709&targetURL=Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes, but is not limited to, employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
  

1. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
   

• UC Sexual Violence and Sexual Harassment Policy
  
  • UC Anti-Discrimination Policy
    
    • Abusive Conduct in the Workplace

To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucanr/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=82838&PostingSeq=1&SiteId=17&languageCd=ENG&FOCUS=Applicant









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